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USMS Volunteer Working Calendar
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Friday, January 17
 

TBA

Membership Renewal Email
Friday January 17, 2025 TBA
TBA
Friday January 17, 2025 TBA
TBA
 
Monday, January 20
 

TBA

Short Course Meters Submission Deadline
Monday January 20, 2025 TBA
TBA
LMSC SCM Top 10 report due to National Swims Administrator ‐ Mary Beth Windrath (topten@usmastersswimming.org)
Monday January 20, 2025 TBA
TBA

TBA

National Office Observed Holiday
Monday January 20, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday. 
Monday January 20, 2025 TBA
TBA
 
Wednesday, January 29
 

TBA

Membership Renewal Email
Wednesday January 29, 2025 TBA
TBA
Wednesday January 29, 2025 TBA
TBA
 
Monday, February 10
 

8:00pm EST

Board Office Hours – 2025 plans and initiatives
Monday February 10, 2025 8:00pm - 9:00pm EST
Hi there,

You are invited to a Zoom meeting.
When: Feb 10, 2025 08:00 PM Eastern Time (US and Canada)

Register in advance for this meeting:
https://us06web.zoom.us/meeting/register/tZIvcumtqzouH9NH7VC8_8u2aGN_WGp_P6gi

After registering, you will receive a confirmation email containing information about joining the meeting.
Monday February 10, 2025 8:00pm - 9:00pm EST
Zoom Meeting
 
Wednesday, February 12
 

TBA

Membership Renewal Email
Wednesday February 12, 2025 TBA
TBA
Wednesday February 12, 2025 TBA
TBA
 
Monday, February 17
 

TBA

National Office Observed Holiday
Monday February 17, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday.
Monday February 17, 2025 TBA
TBA
 
Thursday, February 20
 

8:00pm EST

Volunteer Winter Social Hours
Thursday February 20, 2025 8:00pm - 9:00pm EST
Volunteers pose questions, discuss challenges, get answers, and share successes related to their roles. In turn, committees use the information shared to build a repository of best practices for coaches, instructors, and volunteers.  

Please use link below to access Zoom meeting.

Please use link below for additional information on Peer to Peer Educational Opportunities
Peer-to-Peer Calls | U.S. Masters Swimming

Speakers
avatar for LMSC Development Committee

LMSC Development Committee

U.S. Masters Swimming
Sponsors
Thursday February 20, 2025 8:00pm - 9:00pm EST
Zoom Meeting
 
Friday, February 21
 

1:00pm EST

Volunteer Winter Social Hours
Friday February 21, 2025 1:00pm - 2:00pm EST
Volunteers pose questions, discuss challenges, get answers, and share successes related to their roles. In turn, committees use the information shared to build a repository of best practices for coaches, instructors, and volunteers.  

Please use link below to access Zoom meeting.

Please use link below for additional information on Peer to Peer Educational Opportunities
Peer-to-Peer Calls | U.S. Masters Swimming

Speakers
avatar for LMSC Development Committee

LMSC Development Committee

U.S. Masters Swimming
Sponsors
Friday February 21, 2025 1:00pm - 2:00pm EST
Zoom Meeting
 
Sunday, February 23
 

7:00pm EST

Volunteer Winter Social Hours
Sunday February 23, 2025 7:00pm - 8:00pm EST
Volunteers pose questions, discuss challenges, get answers, and share successes related to their roles. In turn, committees use the information shared to build a repository of best practices for coaches, instructors, and volunteers.  

Please use link below to access Zoom meeting.

Please use link below for additional information on Peer to Peer Educational Opportunities
Peer-to-Peer Calls | U.S. Masters Swimming

Speakers
avatar for LMSC Development Committee

LMSC Development Committee

U.S. Masters Swimming
Sponsors
Sunday February 23, 2025 7:00pm - 8:00pm EST
Zoom Meeting
 
Tuesday, March 11
 

TBA

Membership Renewal Email
Tuesday March 11, 2025 TBA
TBA
Tuesday March 11, 2025 TBA
TBA
 
Tuesday, March 25
 

TBA

Membership Renewal Email
Tuesday March 25, 2025 TBA
TBA
Tuesday March 25, 2025 TBA
TBA
 
Friday, April 4
 

TBA

2025 USMS Sprint-Distance and Long-Distance Open Water National Championships
Friday April 4, 2025 TBA
https://www.usms.org/events/national-championships/open-water-national-championships
Sponsors
Friday April 4, 2025 TBA
 
Thursday, April 24
 

TBA

2025 Spring National Championship
Thursday April 24, 2025 TBA
https://www.usms.org/events/national-championships/pool-national-championships
Sponsors
Thursday April 24, 2025 TBA
San Antonio, TX
 
Wednesday, April 30
 

TBA

Annual Financial Statement Deadline
Wednesday April 30, 2025 TBA
TBA
Each LMSC is required to send a copy of its annual financial report to the USMS National Office on or before April 30th.
Wednesday April 30, 2025 TBA
TBA

TBA

Annual LMSC Meeting Minutes Deadline
Wednesday April 30, 2025 TBA
TBA
Did your LMSC hold an annual meeting? If your LMSC did not hold an annual meeting, please let us know so we can update our records. If the LMSC did hold a meeting, please email the minutes, or send a link to where we can find them posted on your LMSC's web site.
Wednesday April 30, 2025 TBA
TBA

TBA

IRS Tax Filing Deadline
Wednesday April 30, 2025 TBA
TBA
For LMSCs with gross receipts of $50,000 or less, you can file Form 990N which is called an "e-Postcard" and is done entirely online. Only a handful of LMSCs with gross receipts of more than $50,000 must file either the form 990EZ or the full form 990. The 990N consists of eight questions and is very easy to file. It requires no financial data, so you can file it any time. They are due on May 15 but please file the 990N as soon as possible but no later than April 30, as it takes at least a week to be able to retrieve it off the IRS website.They are due on May 15 but please file the 990N as soon as possible but no later than April 30, as it takes at least a week to be able to retrieve it off the IRS website. 
Wednesday April 30, 2025 TBA
TBA
 
Thursday, May 1
 

TBA

2025 Election Nomination Period
Thursday May 1, 2025 TBA
TBA
Processes for the election are governed by the current Election Operating Guidelines. Please read all information carefully and refer to the Election Schedule in APPENDIX A of these guidelines to avoid misunderstandings.
Thursday May 1, 2025 TBA
TBA
 
Monday, May 26
 

TBA

National Office Observed Holiday
Monday May 26, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday.
Monday May 26, 2025 TBA
TBA
 
Saturday, May 31
 

TBA

2025 USMS Cable Open Water National Championships
https://www.usms.org/events/national-championships/open-water-national-championships 
Sponsors
 
Tuesday, June 10
 

TBA

Rule Book Amendment Deadlines - Long Distance, Legislation and Rules
Tuesday June 10, 2025 TBA
TBA
Rule Book AmendmentsUSMS considers changes to the USMS Code of Regulations and Rules of Competition on an annual basis in accordance with article 601.2. For more details, review the process overview of submitting proposed amendments.
All proposed changes must be submitted by June 10 to be considered by the House of Delegates at the Annual Meeting. Early submissions are highly encouraged.

  • Proposed changes to Part 1: Swimming Rules or the Glossary must be submitted to the Chair of the USMS Rules Committee.
  • Proposed changes to Part 3: Open Water and Long Distance Swimming Rules or the Glossary must be submitted to the Chair of the Long Distance Swimming Committee.
  • Proposed changes to the Organizing Principles, Glossary, Part 2, Part 4, Part 5, or Part 6 must be submitted to the chair of the Legislation Committee.
    • Proposed changes to the geographic boundaries for Zones and LMSCs in Part 5 must be submitted by an LMSC to the chair of the Legislation Committee. 
Speakers
avatar for LMSC Development Committee

LMSC Development Committee

U.S. Masters Swimming
Tuesday June 10, 2025 TBA
TBA
 
Monday, June 30
 

TBA

Short Course Yards Submission Deadline
Monday June 30, 2025 TBA
TBA
LMSC SCY Top 10 report due to National Swims Administrator ‐ Mary Beth Windrath (topten@usmastersswimming.org)
Monday June 30, 2025 TBA
TBA
 
Tuesday, July 1
 

TBA

Ransom J. Arthur M.D. Award Nomination Deadline
Tuesday July 1, 2025 TBA
TBA
Captain Ransom J Arthur MD Award
This award is given in honor of Captain Ransom J. Arthur, M.D., who, by his sacrifice, perseverance, and dedication to improving the health of adults through swimming, established the Masters Swimming program in the United States. The award is given annually to the USMS volunteer who has done the most to further the objectives of Masters Swimming, generally over an extended period of time.
Nominations are due by July 1

https://www.usms.org/volunteer-central/awards/captain-ransom-j-arthur-md-award

Each year U.S. Masters Swimming recognizes and celebrates the extraordinary efforts of our members beyond the water’s edge. USMS’s success is a result of the amazing contributions of our talented and dedicated volunteers. Please direct any questions or suggestions about these awards to the Recognition and Awards Committee Chair.
Help us identify initiative and performance by nominating people you know who have made an impact and fulfill the ideals of the following awards.
  • Nominations for the Capt. Ransom J. Arthur M.D. Award and all other nominations are due by July 1.
  • See each award for their specific details, award recipients, nomination information and forms
https://www.usms.org/volunteer-central/awards
Tuesday July 1, 2025 TBA
TBA

TBA

Volunteer Service Awards Nomination Deadline
Tuesday July 1, 2025 TBA
TBA
Each year U.S. Masters Swimming recognizes and celebrates the extraordinary efforts of our members beyond the water’s edge. USMS’s success is a result of the amazing contributions of our talented and dedicated volunteers. Please direct any questions or suggestions about these awards to the Recognition and Awards Committee Chair.
Help us identify initiative and performance by nominating people you know who have made an impact and fulfill the ideals of the following awards.
  • Nominations are due March 15 for the Capt. Ransom J. Arthur M.D. Award, all other nominations are due by July 1.
  • See each award for their specific details, award recipients, nomination information and forms
https://www.usms.org/volunteer-central/awards
Tuesday July 1, 2025 TBA
TBA

10:00am EDT

2025 Year-Plus Membership Option Begins
Tuesday July 1, 2025 10:00am - Friday October 31, 2025 11:30pm EDT
TBA
Starting July 1, U.S. Masters Swimming will offer its Year-Plus membership. This has been a popular option for swimmers registering between July and October, allowing them to sign up for USMS through 2026 with a discounted rate for the remainder of 2025.

Prospective members will be offered the following unified individual membership options:
  • Membership through Dec. 31, 2023: $70
  • Year-Plus membership through Dec. 31, 2024: $115

Year-Plus Membership Information: https://www.usms.org/volunteer-central/guide-to-local-operations/lmsc-operations/registration/registration-procedures/year-plus-membership
Tuesday July 1, 2025 10:00am - Friday October 31, 2025 11:30pm EDT
TBA
 
Thursday, July 3
 

TBA

National Office Observed Holiday
Thursday July 3, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday. 
Thursday July 3, 2025 TBA
TBA
 
Friday, July 4
 

TBA

National Office Observed Holiday
Friday July 4, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday. 
Friday July 4, 2025 TBA
TBA
 
Sunday, July 13
 

TBA

2025 USMS Ultramarathon-Distance Open Water National Championship
Sunday July 13, 2025 TBA
https://www.usms.org/events/national-championships/open-water-national-championships
Sponsors
Sunday July 13, 2025 TBA
Portland, Oregon
 
Wednesday, August 6
 

TBA

2025 Summer National Championship
Wednesday August 6, 2025 TBA
https://www.usms.org/events/national-championships/pool-national-championships
Wednesday August 6, 2025 TBA
Federal Way, WA
 
Monday, September 1
 

TBA

National Office Observed Holiday
Monday September 1, 2025 TBA
TBA
The U.S. Masters Swimming National Office will be closed in observation of the holiday. Office communications will be monitored, but response times may be slower than usual.

USMS will typically observe the following holidays:
  • New Year's Day
  • Martin Luther King Jr. Day
  • Presidents Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
For holidays which fall on a Saturday, the holiday will be observed on the preceding Friday. For holidays which fall on a Sunday, the holiday will be observed on the following Monday.
Monday September 1, 2025 TBA
TBA
 
Friday, September 12
 

TBA

2025 USMS Annual Meeting - Hybrid
Friday September 12, 2025 TBA
More information will be posted when available. 
Friday September 12, 2025 TBA
Kansas City Airport Marriott 775 Brasilia Avenue, Kansas City, MO 64153
 
Monday, October 20
 

TBA

Long Course Meters Submission Deadline
Monday October 20, 2025 TBA
TBA
LMSC LCM Top 10 report due to National Swims Administrator ‐ Mary Beth Windrath (topten@usmastersswimming.org)
Monday October 20, 2025 TBA
TBA
 
Friday, October 24
 

TBA

Relay 2025
Friday October 24, 2025 TBA
More information will be posted when available.
Friday October 24, 2025 TBA
Kansas City Airport Marriott 775 Brasilia Avenue, Kansas City, MO 64153
 
Saturday, December 13
 

TBA

Club Renewal Reminder
Saturday December 13, 2025 TBA
TBA
Saturday December 13, 2025 TBA
TBA
 


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